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Author Guidelines

The Centre for Military and Strategic Studies seeks submissions to its multi-disciplinary electronic Journal. The Journal is fully refereed and deals with a wide range of topics related to military, security, and strategic studies. Articles submitted to the Journal for Military and Strategic Studies should be original contributions and should not be under consideration by another publication at the same time. If another version of the article is under consideration by another publication, or has been, or will be published elsewhere, authors should clearly indicate this at the time of submission and ensure that appropriate citation for the JMSS is included. Articles will be sent to experts for review. Authors interested in making submissions can send articles by two means, through this website or electronically as an attachment to an e-mail to the managing editor at The word-processing software and version used to generate the article must be clearly identified. Microsoft Word is preferred. The article will also be edited to fit JMSS style and format. Future issues will be devoted to certain themes, and authors are asked to contact the editors for more details or suggestions. Submissions should also be accompanied by a brief biographical note on the author(s) and by an abstract of not more than 150 words.

Style Guidelines

Except where described differently below, the manuscript should adhere to the Chicago Manual of Style (15th ed.).


Spelling conforms to the Canadian Oxford Dictionary. Where more than one spelling is given in the Canadian Oxford Dictionary, the main entry (and not the alternate spelling) is used. Canadian spelling includes the following words or word forms:











Single space after almost all punctuation (periods, commas, colons, semi-colons, closing parentheses, etc.). Proper names with two initials should be spaced: E. P. Taylor; not E.P. Taylor.Where three initials are present, no spaces are used between initials, e.g., A.J.P. Taylor. A space is placed after the following contractions: ed., p., pp., ch., vol., etc. The following other forms are preferred: i.e., e.g., U.S.A.


Double quotation marks are used around quoted matter within body text. Quotations should not begin or end in ellipses. Quotations over five lines long are indented and do not have quotation marks. Single quotation marks are used for quotations within quotations (where double quotation marks have already been used). The North American convention of placing commas and periods inside closing quotation marks (even when such punctuation does not belong to the quoted matter) should be followed. Colons, semicolons, question marks, and exclamation points follow the closing quotation mark unless they belong to the quoted matter. Where a reference in parentheses immediately follows a quotation ending in a period, the period is moved after the closing parenthesis.


Use minimal capitalization, e.g., Dr. Smith is a professor in the religious studies department of the faculty of humanities at the University of Calgary and George W. Bush is the president of the United States.

Table of Contents

Titles of chapter, sections, and sub-sections as given in your table of contents must match those given in the corresponding parts of your manuscript. Do not use the word Chapter as in Chapter 1; just the number is sufficient. Page numbers will change so, unless you have generated a table of contents automatically using your word processor, you do not need to provide page numbers on the table of contents.


At present, you may be able to think of many people (or organizations) whom you wish to acknowledge for helping you. At a later proofing stage, you may choose to add other names to your list. It is quite permissible to do so then.


Manuscripts contain specific hierarchies of information, i.e., sentences within paragraphs within sub-sections within sections within chapters. The reader must be able to clearly discern the structure that you have imposed on your text. Consistent use of italics for one level of section heading and boldface for another can be useful. You may also employ heading styles defined in your word processor. Tables of contents often indicate the nesting of sub-sections down to a certain depth. Within the text itself, you should use no more than three levels of subheading. In technical writing, a hierarchical section numbering system is sometimes used, e.g., 3.2.1, etc.

Capitalization within headings should conform to headline style as set out in the Chicago Manual of Style (15th ed., 8.16567), where lowercase is preferred, especially in prepositions and conjunctions, but proper names and the first and last word of a title are always capitalized.

If you use section headings in your chapters, there should be no text that is not associated with an identifiable (and preferably named) section. Do not begin a chapter with one or two introductory paragraphs that do not belong to the first named section. All text following a section heading and preceding the next section heading of the same level will be presumed to belong to that section.


The Journal of Military and Strategic Studies converts all endnotes to footnotes. Use the footnotes feature of your word processor. Simply putting superscript numbers in the text and typing the notes at the end of the chapter is not acceptable because such notes are not clearly linked to the relevant text in your chapter and will not automatically renumber when other notes are inserted or deleted.


Most copy-editing expense results from incorrect or inconsistent referencing. Use either the short title system or the author-date system as described in the Chicago Manual of Style. In exceptional circumstances, MLA or APA style (or other) may be used, but consult with the university press before submission. Inconsistent style is often a failing of edited volumes, where contributors do what comes naturally to them, often unaware that others are doing differently. If you are the editor of an edited volume, it is your responsibility to ensure that their contributors receive sufficient guidance at an early stage so that inconsistencies (and needless editorial costs) can be avoided.

A Bibliography contains all titles cited in notes and possibly some other sources; a Select Bibliography has some but not all works cited, and possibly some other sources. References are found in the author-date system, and there must be at least one in-text citation for every reference and a reference for every citation.

Works by the same author should be ordered by date with the earliest appearing first. Original works precede works edited by the same writer. Works by a single author precede joint works. Consult the Chicago Manual of Style for other specifications. While Chicago permits several options, the ones you choose should be internally consistent.


Source details must accompany all illustrations not created by you. If your intention is to include a List of Illustrations at the front of your manuscript, you may chose to place the source information in that list. Otherwise, the source information must be given in your captions. Do not confuse the List of Illustrations with the caption sheet; the latter contains the captions with the exact wording that is to appear with the illustrations. The List of Illustrations should eventually provide page numbers so that the illustration in question may be easily located.

It is customary in many kinds of manuscripts to identify illustrations by number, e.g., Figure 1. If there are many illustrations, it may be useful to identify them by chapter as well, e.g., Figure 1.3. In text references, you may refer to them in the following way: (see Fig. 3). Avoid internal references such as (See the above figure.) or see the map on p. 176. By the time your manuscript is typeset, all such internal references would have to be re-checked and changed. Numbering of illustrations also helps others who intend to cite materials from your manuscript.

Excel charts, PowerPoint graphics, and CorelDraw files are not acceptable. Avoid pie charts. Do not use colour unless you have, in advance, cleared its use with the Press. Consider whether your data might more usefully be presented in a table rather than in a figure. Aim for consistency of presentation in your illustrative material. Maps and drawings should be prepared with a view to their position on the printed page, possible reduction factors, and the consistency of line width and legibility of type after possible reduction.


Every table should have a name and a number. Tables should be integrated into the text and numbered by chapter, e.g., Table 1.2. A List of Tables at the front of the manuscript is optional.

Use the table feature of your word processor rather than trying to create a table by aligning columns using tabs or spaces. Particularly avoid using multiple tabs or spaces to position text on the page; the inevitable change of font or other layout decisions will be the ruin of any such plan.

Double-check totals if your table provides totals. Source information must be provided beneath the table. Notes to tables appear beneath them and are not to be placed with other notes in the manuscript. Such notes are not created using the word processor's footnotes feature. Notes are signified within tables by superscript lowercase letters and full-size lowercase letters beneath the table.


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

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